How to set up the legal texts of your campaign

1. Introduction.

In your campaign with Cool Tabs, you can enable a section to host your legal terms, that is, the document in which you will collect the terms and conditions under which your sweepstakes, contest, or promotion will be developed.

Our platform is adapted to European regulations for the entire process of obtaining, storing, managing, and processing data. Therefore, when configuring your campaign, you have features that facilitate compliance with the GDPR. In this sense, you can include the terms and conditions of the privacy and data protection policy. You can also add additional checkboxes to obtain the explicit and individual consent of the participant's data for different purposes. For example: newsletter subscription, sending commercial communications, social profiling, transfer to third parties, etc.

Below, we show you how to configure the legal texts of your campaign.

2. Step by step.

2.1. How to configure the legal bases.

Configure and add your legal bases from the 'Legal conditions' section > 'General configuration' tab of the campaign edition.

You can include your legal bases as text or attach them in a downloadable file.

2.1.1. Legal terms in text mode.

Enable the option 'Add your legal bases'. Copy and paste your text.

2.1.2. Legal terms as a downloadable file.

You also have the option to display the campaign terms and conditions as a file, which the user can download.

Enable the options 'Add your terms and conditions' and 'Use a file (PDF/Word) downloadable by participants to store the legal conditions'.

Attach a PDF or Word file.

2.2. Other configurations of the legal terms.

2.2.1. Legal text field customization.

You can customize the text of the legal field to tell the user which is the purpose of processing the data you collect.

If you leave it blank, the text 'I accept the terms and conditions' will be displayed by default.

2.2.2. Access to the legal terms.

Participants will always have access to the legal terms text on the data form screen.

In addition, they can also be displayed on the landing page. You only have to check the option 'Display link to legal terms in the landing page'.
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Please note that this option is not supported if the terms and conditions are attached as a downloadable file.

2.2.3. Mandatory reading of the legal bases.

The legal terms box, which will be displayed in the registration form, will always be mandatory for the user. If he/she does not accept the terms, he/she will not be able to participate.

In addition, you can enable the option to make it mandatory for the participant to view the legal terms and conditions before checking the box to accept them. To do this, activate the option 'The user should read the legal terms before being able to mark them as checked'.

2.2.4. Additional text of conditions.

You can display an additional text of conditions in the form, for example, concerning data protection, to inform about the data controller, to include a disclaimer, etc.

This text will be displayed above the list of checkboxes and the submit button.

Below, you can see an example of how this text would be displayed in the registration form.

2.3. Additional checkboxes.

To comply with the provisions of the GDPR, you must add a separate checkbox for each of the purposes you are going to give to the data you collect with your campaign.

You can activate different opt-in checkboxes that we have predefined or add the checkboxes you need, to request the collection and processing of data of the participants of your campaign for different purposes.

2.3.1. Grouping legal options.

In the 'Advanced' tab of the 'Legal conditions' section, you can enable the option to nest and group different legal options checkboxes, configured in the general section.

Below, you can see an example of how it would be displayed.

3. Other specifications.

The acceptance of the explicit consent of users, regarding the collection and processing of their data, also affects the use of cookies and the tracking of visitors and participants of your campaigns. That is why, in Cool Tabs, you can include a cookie and tracking acceptance popup. In this way, you can enable a cookie manager, to inform your campaign participants what cookies are used and for what purposes, and to obtain explicit consent to the processing of their data.

Check the tutorial on How to add a cookie and tracking codes acceptance popup to your campaign.

If you have any doubts or questions, contact us at help@cool-tabs.com.

4. Related content.

How to add a cookie and tracking acceptance popup to your campaign.

How to configure the tracking and conversion code in your campaign.